1. Who we are
Oxalis Academy, Av. Marechal Carmona, 903, 2750-642 Cascais, Portugal. Phone: +351 933 505 439. Email: admin@oxaliseducation.com. For privacy-related questions, contact admin@oxaliseducation.com.
Privacy Policy
Last updated: November 2025
Legal
Oxalis Academy Privacy Policy
This policy explains how we collect, use, store, share, and protect personal data for students, families, staff, and website visitors.
2. What personal data we collect
We may collect student identity/contact details, parent or guardian details, academic records, attendance and assessment data, relevant learning/medical/wellbeing information, billing/payment information, communications, website usage data (including analytics/cookies), and online learning platform activity.
3. How we use personal data
We use personal data to process applications, deliver education services, monitor progress, communicate with families, provide reports/invoices/updates, support safeguarding and learning needs, support exam processes, improve services, and comply with legal/regulatory obligations.
4. Legal basis for processing
Depending on context, processing is based on contract performance, legitimate interests, legal obligations, vital interests/welfare, or consent (for specific optional processing such as certain marketing/media/cookies). Where consent is used, it may be withdrawn.
5. Children's data
Many students are under 18. Oxalis Academy applies additional care to children’s personal data. Where consent is required for child data, consent may be required from a parent or legal guardian.
6. Who we share data with
Data may be shared where necessary with teachers/tutors/admin staff, education technology providers, exam boards/centres/partners, payment/accounting/professional advisers, IT/hosting/analytics providers, and legal/regulatory/safeguarding authorities when required. We do not sell personal data.
7. International transfers
Some providers may process data outside Portugal/EEA. Where this occurs, we apply appropriate lawful safeguards (for example contractual protections or other permitted transfer mechanisms).
8. How long we keep personal data
Data is retained only as long as necessary for the purposes in this policy. Some records (academic, enrolment, financial, safeguarding) may be retained longer for legal, regulatory, educational, or legitimate record-keeping reasons.
9. How we protect personal data
We use appropriate technical and organisational security measures, including access controls, secure systems, confidentiality obligations, and safeguards against loss, misuse, unauthorised access, or disclosure.
10. Your rights
Subject to applicable law, you may have rights to access, rectify, erase, restrict/object, transfer data, withdraw consent, and lodge a complaint. In Portugal, the relevant supervisory authority is CNPD (Comissão Nacional de Proteção de Dados).
11. Marketing communications
We may send relevant updates where we have a lawful basis. You can unsubscribe or opt out at any time by contacting admin@oxaliseducation.com.
12. Updates to this policy
We may update this Privacy Policy from time to time. The latest version will always be published on the website with the updated date.